Receptionist / Admin Assistant
Permanent Position starting September 2026
Salary: Grade B3 Actual £19,364.28 (FTE £25,128)
Hours: 32.5 per week (Monday–Friday, 8:30am–3:30pm)
Location: Rachel Madocks School, Waterlooville
Rachel Madocks School is seeking a friendly, organised and professional Receptionist / Admin Assistant to join our welcoming and supportive administrative team. This is a key front‑of‑house role, providing a warm first point of contact for visitors, families and professionals, while supporting a wide range of essential school administrative processes.
If you enjoy working in a busy environment, have excellent communication skills and are committed to supporting children, families and staff, we would be delighted to receive your application.
Why Join Us?
- A welcoming and inclusive school community
- A supportive and collaborative admin and leadership team
- Opportunities for professional development and growth
- Local Government Pension Scheme
- Employee Assistance Programme providing confidential wellbeing support
- Increase in paid weeks from 45.62 to 46.22 after 5 years’ service
- Rated Good by Ofsted (February 2023) – “School staff go above and beyond for the children.”
About the Role
- Hours: 32.5 per week, term‑time only
- Schedule: Monday–Friday, 8:30am–3:30pm
- Based on Reception, acting as the first point of contact for visitors, staff and families
- Manage InVentry, including visitor bookings, sign‑ins and DBS checks
- Maintain the Events Diary and school Calendar
- Administer Coolmilk processes
- Maintain SIMS pupil information, attendance data and support new starter administration
- Produce lunch registers and complete weekly number checks
- Provide general administrative support, including letters and routine correspondence
- Act as DSE Assessor for staff
- Produce the school’s half termly Newsletter
About You
We are looking for someone who:
- Has excellent communication and customer‑service skills
- Is organised, reliable and able to manage a busy reception environment
- Has strong attention to detail and confidence using digital systems
- Can handle sensitive information professionally
- Experience with SIMS is helpful but not essential (training will be provided)
How to Apply
To arrange a visit or submit your completed application, please contact Clare Smy at c.smy@rachelmadocks.hants.sch.uk We strongly encourage prospective applicants to visit the school.
Closing Date 7th June 2026
Important Information
Rachel Madocks School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All recruitment and selection practices reflect this commitment. Successful candidates will be subject to Disclosure and Barring Service checks and other relevant employment checks.
Support Staff application form
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Learning Support Assistant
Permanent Position
Salary: £17,874–£18,667 (Grade B/C, dependent on qualifications and experience)
Location: Rachel Madocks School
Rachel Madocks School is seeking a dedicated and passionate Learning Support Assistant to join our supportive and dynamic team. This permanent role involves working with students aged 2–19 who have diverse learning, communication, and health needs. If you’re enthusiastic about supporting young people with SEND and making a meaningful difference in their lives, we’d love to hear from you.
Why Join Us?
- A welcoming and inclusive school environment
- Opportunities for professional development and growth
- Rated Good by Ofsted (February 2023) – “School staff go above and beyond for the children.”
- Local Government Pension Scheme
- Employee Assistance Programme providing confidential wellbeing support
- Increase in paid weeks from 45.62 to 46.22 after 5 years’ service
About the Role
- Hours: 30 per week, term-time only
- Schedule: Monday–Friday, 8:45am–3:15pm (including a 30-minute lunch break)
- Work across the breadth of the school, supporting pupils with complex needs
- Be a valued member of a committed and friendly team
Requirements
- A strong desire to work with children and support their development is essential
- Experience in SEND is welcomed but not required
- Ability to attend after-school meetings and essential training sessions
How to Apply
We strongly encourage you to visit the school when applying. To arrange a visit or submit your completed application, please contact Clare Smy via email at c.smy@rachelmadocks.hants.sch.uk
Important Information
Rachel Madocks School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All recruitment and selection practices reflect this commitment. Successful candidates will be subject to Disclosure and Barring Service checks and other relevant employment checks.
Support Staff application form
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Vacancy for two Co-Opted Governors’
Rachel Madocks School – Waterlooville, Hampshire (PO8 9XP)
Join our Governing Body, and help move our school forward, from Good to Outstanding!
Rachel Madocks Special School is a co-educational day school for 104 pupils aged 2 -19 with severe, profound and multiple learning difficulties and complex medical needs, near to Waterlooville.
We have:-
• Wonderful pupils who enjoy coming to school
• A well supported and trained Governing Body
• A high staffing to pupil ratio
• Dedicated, professional staff and a huge commitment to continuous development
“Rachel Madocks continues to be a Good school. Pupils are taught by well-trained teachers and support staff”. Ofsted February 2023
We are currently recruiting for a Co-opted Governor to join our friendly governing body, drawn from members of the local community. Their important
role is to support the excellent work of the school, be a critical friend and ensure we become ‘outstanding’. We usually meet at school at 5pm. There is now the opportunity for Governors to attend a meeting virtually, if they are unable to attend a particular meeting in person. You would be expected to attend approximately 8 meetings annually.
Job/Person Summary
• Governing bodies have a strong focus of three core strategic functions: Ensuring clarity of vision, ethos and direction
• Holding the Headteacher to account for the educational performance of the school and its pupils, and the performance management of the staff
• Overseeing the financial performance of the school and making sure its money is well spent
• Each individual governor is a member of a governing body and all decisions are the joint responsibility of the governing body
• No one governor is not expected to know it all. The strength of a governing body lies in its ability to attract and rely upon members from a wide variety of backgrounds, sharing out the duties amongst its members, and be able to take decisions as a group
• Team work and ability to offer professional discussion
If you would like further information please contact the clerk to governors on governors@rachelmadocks.hants.sch.uk Or, contact the school on 02392241818, or complete the application form below naming Rachel Madocks School
https://www.hants.gov.uk/educationandlearning/governors/volunteer